Document revision options

When a new revision of an existing document is published to eShare, by default the new revision replaces the old revision. Project administrator can define if old revisions are kept or if the old revision can be replaced by a new revision.

Managing document revisions

Do the following:

1. Navigate to the project to edit, and then click Project Admin in the main menu. The project administration view opens.

2. Click Managed Documents. The Managed Documents Configuration view opens.

3. In Document Revision Options, make the following selection for Save Revisions:

   • Only Latest – The old revision of the existing document is removed from eShare, when a new revision is published.

   • Keep All – The old revision of the existing documents is saved in eShare, when a new revision is published.

     The older revisions of the document are accessible in the Document Viewer when the document is open. For details, see Using Documents Viewer. The older revisions are not accessible anywhere else and cannot be found in search.

     Important: If you change the selection from Keep All to Only Latest, all old revisions of the documents are removed from eShare.

4. Click Save to save changes.